Office Manager/Project Coordinator

  • Post published:July 14, 2023

Deka Biosciences is seeking an Office Manager/Project Coordinator  to be a highly impactful and influential team member of our Germantown, MD office. This role will act as the administrative manager for much of the Senior Leadership Team, including the Chief Executive Officer, Chief Business Officer, Chief Medical Officer, and other senior executives. This position will be responsible for overseeing facilities operations and management and host visitors to the office, representing Deka at the highest level.

Position Requirements:

  • Knowledge and experience handling administrative matters associated with the biotechnology/pharmaceutical industry
  • Ability to use sound judgment in problem-solving and excellent interpersonal and communications skills required.
  • Ability to coordinate complex issues at any given time required. 
  • Ability to anticipate needs, take initiative, and have strong organizational skills with extreme attention to detail. 
  • Must adhere to legal, professional, and ethical codes with respect to confidentiality and privacy. 
  • Must have proficiency in Microsoft Office software, including Word, Outlook, Excel, PowerPoint, and Sharepoint.

Key Responsibilities:

  • Provide administrative support and planning, including company meetings and events.
  • Planning and coordinating Deka’s participation at large annual industry events such as JP Morgan Healthcare Conference, BIO and others
  • Manage executives’ calendars, track expenses and prepare expense reports for reimbursement, and book travel, as necessary.
  • Host visitors to the office site, including members of the Board of Directors, business partners, research collaborators, and job candidates.
  • Support other functional areas and members of the organization’s leadership team with special projects, as needed.
  • Monitor and purchase office supplies, as requested. 
  • Coordinate with vendors to order and maintain common office areas and equipment.
  • Coordinate with property manager to oversee the maintenance and repair of machinery, equipment, and electrical and mechanical systems.
  • Manage delivery and disbursement of mail and other packages.

Qualifications & Competencies:

  • Bachelor’s degree in Business or related discipline preferred.
  • Proven success in an Executive Administrative capacity supporting and/or frequently interacting with C-level and/or senior-level executives.
  • Experience supporting office operations or other significant relevant experience.
  • Highly professional demeanor, excellent interpersonal skills, superior written and oral communications skills.
  • Demonstrated ability to oversee facility maintenance.
  • Ability to work both independently and as part of a team and to manage multiple activities simultaneously.
  • Excellent computer skills; proficient or advanced skill in Microsoft Suite (Word, Excel, PowerPoint, and Outlook, Sharepoint).
  • Willingness to take on additional responsibilities and ability to prioritize work on multiple projects and establish, track, and meet deadlines.
  • Demonstrated ability to effectively handle confidential information.